Payroll Manager

Description of Primary Responsibilities Provides management to departmental staff.
Responsible for performance management of assigned staff, including recognition, performance evaluations, and formal coaching and counseling.
Demonstrates core leadership behaviors and team one approach.
Creates a culture of accountability and excellence.
Develops and manages an action plan across assigned employee base to support the strategic direction and obtainment of goals of the organization, effectively leading change when necessary.
Empowers staff through effective communication and talent building.
Delegates appropriate departmental duties and responsibilities to assigned team members while ensuring department performance.
Assists with the development of the departmental budget and monitors budget to ensure expenses do not exceed budget.
Ensures regulatory compliance for assigned departments, and compliance with all workflows, policies, and procedures.
Ensures employees receive instruction/training that is in compliance with training plan, including on the job training.
Works with supervisor to ensure necessary remediation is taken.
Recommends workflow, policy, and procedure changes based on observations from performance metrics, outcomes, and feedback from supervisor.
Ensures department maintains compliance with all employee related reporting and tracking.
Responsible for managing the payroll process Prepares and processes bi-weekly, semi-monthly, and incentive payrolls.
Calculates and processes retroactive salary increases, corrections, or special payroll runs.
Determines and documents efficient work flows and procedures for the Payroll Department.
Ensures compliance for all payroll related issues and laws including Wage and Hour Rules and Regulations and monitors any changes to those laws and regulations.
Communicate actively with other departments to review cross departmental activity that will impact the general ledger.
Responsible for payroll and wage reports.
Verifies various State and Federal reports such as quarterly taxes, W2’s, etc.
Prepares various departmental time and attendance reports on a bi-weekly and monthly basis to Management and Supervisory staff.
Regularly audits payroll and benefits balance sheet and expense accounts on the general ledger.
Also Audits W-4’s.
Educates FHCN management and staff on salary and wage-related issues on an ongoing basis.
Calculates and analyzes incentive payment programs to ensure pay practices are in compliance and are posted to the general ledger accurately.
Manage regular preparation of relevant management reports including weekly, monthly, quarterly, and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, etc.
).
Performs other duties as assigned.
Description of Primary Attributes Professional & Technical Knowledge: Possesses specific advanced knowledge and skills, including written and verbal communication skills, computational, computer and technical skills, and mathematical knowledge frequently acquired through completion of a Bachelor’s Degree program with a recognized major in Accounting, Business Administration, Human Resources, or comparable experience, and; Four years of leadership experience or five years of progressively greater responsibility or significant contributions to projects and initiatives that demonstrate leadership skills.
Extensive knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes for a large employer.
Requires extensive knowledge of Wage and Hour Rules and Regulations in California.
Technical Skills: Ability to prepare more complex documents in Microsoft Word, including creating tables, charts, graphs and other elements.
Ability to use Microsoft Excel to analyze data, including the use of formulas, functions, lookup tables and other standard spreadsheet elements.
Ability to develop sophisticated presentations in Microsoft PowerPoint, including the use of embedded objects, transitions and other elements.
Proficient with payroll software’s.
Licenses & Certifications: None required.
Communications Skills: Job duties require the employee to effectively communicate, verbally and in writing, their opinions and extrapolations of information they collect and synthesize/analyze.
Responsible for the resolution of conflicts that may arise because of disagreements between employees, between employees and customers/clients, or with the public, other legal entities or governmental authorities.
Compiles, analyzes and prepares information in an effective written form, including correspondence, reports, articles or other documentation.
Effectively conveys technical information to non-technical audiences.
Physical Demands: The physical demands described in this job description are representative of those that must be met by an employee to successfully perform the essential functions of this position.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this position, the employee is regularly required to sit and type.
The employee frequently is required to stand or walk, and occasionally lift and/or move items up to 20Ibs.
Pay Scale: Min Salary Rate: $89,358.
92 Max Salary Rate: $142,974.
28