Purchasing Assistant

Location: 531 West Poplar Avenue| Tipton | CA | 93272 Hourly Rate: $21.
42 - $25.
24 Shift: 1st Shift Job Summary The Purchasing Assistant purchases materials, parts, supplies, services, and equipment following established purchasing policies and procedures and optimizes price, delivery, and terms.
Other activities include expediting, maintaining purchase order due dates, and communicating with the manufacturing locations.
This is the first-level professional who typically purchases less than $5 million per year (excluding Capital Equipment item purchases).
Primary Responsibilities Food Safety is the responsibility of all Ventura Coastal manufacturing employees.
All Ventura Coastal manufacturing employees must be aware of CCPs in their area and how to document them appropriately.
All staff must report food safety and quality problems to their immediate supervisor in charge during their shift.
Reviews requisitions (in E-Requester) for accuracy, proper departments and GL accounts are selected, and supporting documentation is attached before converting into Purchase Orders.
Place purchase orders with vendors via telephone, email and or online.
Place Cap Ex Purchase Orders, and issue Tax Exemptions as needed.
Assist with new vendor qualification and reassure that they meet Ventura Coastal’s requirements to include W9's, Contact Information, Certificates of Insurance & ACH Payment details.
Obtain vendor purchase order confirmation / acknowledgement – updating promise dates in SAGE, and ensures all information is communicated to all manufacturing plants and departments as required.
Performs general and program specific functions (i.
e.
distributing purchase orders, scheduling deliveries, photocopying, and faxing documents) for the purpose of supporting departmental activities.
Research suppliers to obtain price quotes for office/daily supplies, miscellaneous parts as requested by the plants.
Interface with production personnel regarding supplies and packaging storage, inventory, and volume requirements.
Maintain Vendor Certificate of Insurance's.
Reassure all current vendors who enter the sites to perform labor / services are updated and current.
Verify that COI's meet Ventura Coastal requirements.
Request as needed and file accordingly.
Perform other duties as assigned and required.
Qualifications and Education Requirements Associate degree or two (2) years college study in Business Administration.
One to five (1-5) years’ experience in Administration or Customer Service with a food or consumer products company.
Purchasing experience, a plus.
Proficient in Microsoft Office Products: Outlook, Excel, Word and PowerPoint and large-scale ERP applications a must.
The ability to work successfully in a team involvement environment is a must.
Ability to develop basic purchasing skills.
Ability to manage inventory of non-fruit materials, supplies and product packaging to meet production requirements and minimize costs.
Understanding of materials, operating supplies, and packing requirements, production use and order planning.
Good administrative and coordinating skills; ability to work across functional lines.
Ability to work in fast paced environment.
Must have excellent communication, planning and organizational skills.
Proven track record in sourcing suppliers and negotiating discounts to minimize company expenditures.
Excellent communication skills in English both written and spoken.
Physical Requirements The ability to meet flexible and changing priorities and the ability to work under pressure is a must.
Will be in an office environment requiring the ability to sit, stand, walk, talk, and listen for extended periods of time.
Minimal climbing, lifting, and bending.
This job description is intended to provide guidelines for job expectations and the employee's ability to perform the position described.
It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities.
Additional functions and requirements may be assigned by supervisors as deemed appropriate.
This document does not represent a contract of employment, and the Company reserves the right to change this job description and/or assign tasks for the employee to perform, as the Company may deem appropriate.