We are looking for a highly organized car dealership office manager to lead our daily operations.
In this multifaceted full-time role, you’ll be in charge of overseeing office operations, streamlining systems, and ensuring office staff and processes maintain efficiency.
The ideal candidate is a meticulous professional with excellent communication skills.
Responsibilities include but are not limited to
• Lead office processes and staff, including day-to-day operations, in collaboration with the business manager, general
manager and other store managers' needs
• Prepares a complete financial statement monthly according to dealership guidelines and the manufacturer's format
and time frame.
• Prints monthly journals, schedules, and general ledger.
Closes month by processing accounting month-end.
• Interprets and analyzes the financial statement continually.
• Maintains an adequate system of accounting records and a comprehensive set of controls and budgets
• Daily bank reconciliation
• Maintains an effective cash management system.
Forecasts cash needs.
• Manages the payoff of vehicle floor plan and works with bank representatives.
• Assists in completion of annual review/audit with CPA
• Supervise accounting operations, accounting close, reporting and all schedule reconciliations.
Weekly detail
schedule & balance sheet reviews
• Outstanding CIT follow up with Contract Clerk & F&I Desk
• Standard entries-prepaids and accruals
• Manage multiple bank & credit card reconciliations
• Review tech payroll posting and unapplied
• Post reserves and chargebacks from banks and clear
• Month end closing procedures
• Communicates across all teams
• Establish, manage, and train office staff.
Ensure daily, weekly, & month end tasks are covered
• Ensure all store financial transactions are processed accurately and timely in accordance with company policy
• Reconciliation of general ledger accounts to ensure proper bank reconciliation, reserve accounts, factory, payable,
and floor plan payable.
• Reconciliation of all schedules
• Process all Payroll including hourly, salary, & commission employees
• Responsible for all HR
• Make sure dealership accounting office and auto finance policies are adhered to and reflect our company’s high
standards.
Responsible for company-wide compliance for privacy and sales, service, F&I and parts departments.
• Performs other duties as needed
Qualifications
• Bachelor's degree (B.
A.
) from four-year college or university; with a focus in accounting or three to six years related
experience; or equivalent combination of education and experience.
• At least 2 years of experience in accounting at an automobile dealership required.
• Four years of experience in office management is required - automobile dealership experience is strongly preferred
• Excellent time management, problem-solving, knowledge of the automotive industry, and communication skills are
needed
• Ability to prioritize and multi-task in a deadline-oriented environment which requires above average organization
skills and attention to detail
• Proficient computer skills including experience with Microsoft Office products.
Please specify which DMS system
you are familiar with on your resume.
Benefits
• Medical, Dental, and Vision Insurance
• Term Life Insurance & AFLAC
• 401(k) Plan
• Paid Vacation & Sick Leave
• Employee Vehicle Purchase Program
No Phone Calls!
Apply by clicking on this link: https://jobapp.
hrhotlink.
com/JobSearch.
aspx?xu=SDA89902&xt=7D6F046F705C57