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Automotive Office Manager (Exeter)

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Posted : Saturday, August 10, 2024 10:40 PM

We are looking for a highly organized car dealership office manager to lead our daily operations.
In this multifaceted full-time role, you’ll be in charge of overseeing office operations, streamlining systems, and ensuring office staff and processes maintain efficiency.
The ideal candidate is a meticulous professional with excellent communication skills.
Responsibilities include but are not limited to • Lead office processes and staff, including day-to-day operations, in collaboration with the business manager, general manager and other store managers' needs • Prepares a complete financial statement monthly according to dealership guidelines and the manufacturer's format and time frame.
• Prints monthly journals, schedules, and general ledger.
Closes month by processing accounting month-end.
• Interprets and analyzes the financial statement continually.
• Maintains an adequate system of accounting records and a comprehensive set of controls and budgets • Daily bank reconciliation • Maintains an effective cash management system.
Forecasts cash needs.
• Manages the payoff of vehicle floor plan and works with bank representatives.
• Assists in completion of annual review/audit with CPA • Supervise accounting operations, accounting close, reporting and all schedule reconciliations.
Weekly detail schedule & balance sheet reviews • Outstanding CIT follow up with Contract Clerk & F&I Desk • Standard entries-prepaids and accruals • Manage multiple bank & credit card reconciliations • Review tech payroll posting and unapplied • Post reserves and chargebacks from banks and clear • Month end closing procedures • Communicates across all teams • Establish, manage, and train office staff.
Ensure daily, weekly, & month end tasks are covered • Ensure all store financial transactions are processed accurately and timely in accordance with company policy • Reconciliation of general ledger accounts to ensure proper bank reconciliation, reserve accounts, factory, payable, and floor plan payable.
• Reconciliation of all schedules • Process all Payroll including hourly, salary, & commission employees • Responsible for all HR • Make sure dealership accounting office and auto finance policies are adhered to and reflect our company’s high standards.
Responsible for company-wide compliance for privacy and sales, service, F&I and parts departments.
• Performs other duties as needed Qualifications • Bachelor's degree (B.
A.
) from four-year college or university; with a focus in accounting or three to six years related experience; or equivalent combination of education and experience.
• At least 2 years of experience in accounting at an automobile dealership required.
• Four years of experience in office management is required - automobile dealership experience is strongly preferred • Excellent time management, problem-solving, knowledge of the automotive industry, and communication skills are needed • Ability to prioritize and multi-task in a deadline-oriented environment which requires above average organization skills and attention to detail • Proficient computer skills including experience with Microsoft Office products.
Please specify which DMS system you are familiar with on your resume.
Benefits • Medical, Dental, and Vision Insurance • Term Life Insurance & AFLAC • 401(k) Plan • Paid Vacation & Sick Leave • Employee Vehicle Purchase Program No Phone Calls! Apply by clicking on this link: https://jobapp.
hrhotlink.
com/JobSearch.
aspx?xu=SDA89902&xt=7D6F046F705C57

• Phone : NA

• Location : 132 N D St near Pine St, Exeter,CA

• Post ID: 9080309466


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