Office Clerk I, II or III

JOB Under general supervision, to perform a variety of routine to moderately difficult office support activities, which may include recordkeeping, computation and processing payments, forms processing, report preparation, mail distribution, typing, word processing, reception, and filing; and to function as a positive and cooperative team member.
EXAMPLE OF DUTIES DISTINGUISHING CHARACTERISTICSOffice Clerk I: This is the entry level class of the County's office support series.
Initially under close supervision, incumbents learn and perform a variety of office support and general clerical duties requiring knowledge of departmental and county procedures.
Office Clerk II: This is the fully qualified, journey level class of this series, competent to perform a variety of office support and clerical duties.
Incumbents in this job class must be fully qualified to perform assigned duties under general supervision.
An Office Clerk II is expected to perform assigned duties with only occasional instructions or assistance.
Positions assigned in this job classification work independently according to established policies as well as legal requirements and guidelines.
Office Clerk III: This is the fully qualified and advanced journey level class in this series.
Incumbents in this job class must be fully qualified to perform assigned duties without direct supervision.
Positions in this classification are characterized by the presence of fairly clear guidelines from which to make decisions and the availability of supervision in non-routine circumstances.
Specific duties, including the amount of public contact, typing, word processing, use of an online computer system, adherence to applicable rules, processes, policies, and regulations and direct support for functions of the unit will vary with the organizational unit to which assigned.
LEVEL OF RESPONSIBILITY AND SCOPEOffice Clerk I receives immediate supervision from management, professional or supervisory personnel, and may receive technical and functional supervision from higher level clerical personnel.
Office Clerk II is the fully qualified, journey level class in this series.
Incumbents are expected to perform the full range of duties under general assistance with only occasional instructions or assistance.
Office Clerk II receives general supervision from management, professional or supervisory personnel, and may receive technical and functional supervision from higher level clerical personnel.
Office Clerk III is the specialized and advanced journey level class in this series.
Incumbents may provide lead supervision to assigned staff and/or train other staff members in specialized programmatic/operational accounting methods and techniques.
EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following: Performs a variety of support duties related to the assigned work unit to assist staff in less complex administrative and operational support activities.
Word processes/types correspondence, reports, forms and specialized records and/or documents from drafts, notes, dictated tapes, or brief instructions.
Proofreads and checks typed and other materials for accuracy, completeness, compliance with departmental/work unit policies, and correct English usage including grammar, punctuation, and spelling.
Enters and retrieves data from an online computer system, prepares established reports and print-outs following established guidelines.
Gathers information from individuals or reference sources to complete and process various routine forms, records, documents, and applications; tracks data and timelines and follows up as necessary to obtain additional information.
Maintains records and processes forms, such as time records, purchase requisi­tions and orders, and others specific to the organizational unit.
Assists in performing a variety of routine bookkeeping/accounting support functions; posts and transcribes data, verifies numbers and calculations, counts and deposits monies, prepares and updates a variety of reports, which may require the use of routine mathematical calculations.
Establishes and maintains office files, recordkeeping systems, and database; researches and compiles information from these resources and systems.
Acts as receptionist and receives and screens visitors and telephone calls, takes messages, and schedules appointments as requested.
Provides factual information regarding County and/or assigned department, division, and work unit activities and functions; refers more difficult inquiries to appropriate resources as necessary.
Collects fees; issues receipts, permits, and other documents; and performs necessary calculations for recording and/or reporting activities.
Examines, records, and indexes vital records, reviews marriage license applications and prepares marriage certificates; conducts searches of vital records and recorded documents; examines documents for recordability and records documents; files notary bonds, fictitious business name statements, surety company filings, and environmental documents; processes voter registration cards.
Reviews computer-produced reports to verify accuracy and makes necessary corrections as assigned.
Maintains and updates standing inventories of office supplies and materials; may complete purchase orders/requests based on established standards and approved standing orders; receives approved supplies and materials, logs, and distributes to appropriate parties.
Photographs and fingerprints individuals for documentation or background checks; completes necessary paperwork to initiate appropriate processes according to established policies and standard operating procedures.
Opens and distributes mail, processes outgoing mail, and orders office supplies and printed forms.
Performs related duties as assigned.
SUPPLEMENTAL INFORMATION APPLICATION: It is important that your application show all the relevant education and experience you possess.
Applications may be rejected if incomplete.
Beginning with your present or most recent job, show a complete record of your employment.
Describe in detail any aspects of your experience or activities that are particularly appropriate for the position for which you are applying.
You may not submit resume in lieu of completing the Employment Record fields.
We will evaluate your qualifications based solely on the information entered into the Employment Record form.
It is not acceptable to complete the application with statements like “See/Refer to resume” or “See attached”.
IMPORTANT: If requesting Veteran's preference, you must attach a copy of your DD214 with your applicationSELECTION: Selection procedures will be determined by the number and qualifications of applicants and may include a qualification screening, written examination, and oral interview.
REASONABLE ACCOMMODATION FOR INDIVIDUALS WITH QUALIFYING DISABILITIES: Inyo County will make reasonable efforts in the examination process on a case-by-case basis to accommodate persons with disabilities.
If you have special needs, please contact (760) 878-0377 prior to the examination process.
CITIZENSHIP/IMMIGRATION STATUS: Inyo County hires only U.
S.
citizens and lawfully authorized non-citizens in accordance with the Immigration Reform and Control Act of 1986.
The County of Inyo has work sites located throughout the Owens Valley (Independence, Bishop, Lone Pine, Big Pine, and Olancha) and the Death Valley area (Death Valley, Tecopa, and Shoshone).
All Inyo County positions are considered Countywide.
Positions are assigned to a work site based upon the needs of the County.
Positions may be temporarily or permanently reassigned to another work site as deemed necessary by the Department Head and/or County Administration.