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Operations Coordinator

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Posted : Monday, February 12, 2024 06:25 PM

*Operations Coordinator* *Full Time* *At-Will, Non-Exempt* *Salary: $20 - $22.
40/hour depending on experience* *Organization Overview: * The Source LGBT+ Center is a prominent LGBTQ+ community center serving the Central Valley of California.
We provide essential support services, resources, and educational programs to empower and uplift LGBTQ+ individuals and their allies.
As part of our ongoing commitment to the sustainability and growth of our organization, we are hiring for an Operations Coordinator.
The ideal candidate will be detail-oriented with a passion for organization, teamwork, and operational efficiency.
*Salary and Benefits:* The Operations Coordinator position offers a competitive compensation package.
In addition to competitive pay, The Source LGBT+ Center provides an industry-leading benefits package, including fully paid health insurance (Platinum PPO plan), vision, dental, life insurance, Emloyee Assistance Program, retirement plan with an organizational contribution, generous amounts of paid time off including all major holidays, the last Monday of each month, the week Thanksgiving, and Christmas Eve to New Year’s Day.
Professional development opportunities and personal development opportunities are also provided.
*Position Summary: * The Source LGBT+ Center’s Operations Coordinator plays a pivotal role in our organization, contributing to the smooth functioning of our office environment, departmental support, and overall facilities management.
This role reports to the Office Manager.
*Responsibilities:* * Mission & Leadership * Work collaboratively with all staff to ensure The Source carries out its mission, vision and strategic plan.
* Cultivate and sustain relationships with vendors with the goal of ensuring sufficient resources and access to services.
* Actively engage with all staff.
* Represent The Source in the office space and externally as needed.
* *Visitor and Client Relations* * Greet and assist visitors, clients, and vendors in a courteous and professional manner.
* Manage the reception area, ensuring a positive first impression for all guests.
* *Administrative Support* * Manage incoming calls and emails, directing inquiries to the appropriate staff members.
* Provide general administrative support to various departments, including data entry, filing, and document preparation.
* Assist in scheduling and coordinating meetings, conferences, and appointments.
* Assist in making travel arrangements for staff, including booking flights, hotels, and transportation.
* *Office Organization* * Maintain a clean and organized office space, ensuring a professional and welcoming environment.
* Manage office supplies and inventory, replenishing as needed.
* Coordinate office equipment maintenance and repairs.
* Monitor and maintain inventory levels, and equipment lists.
* Coordinate with vendors to order supplies and track deliveries.
* *Facilities Management* * Ensure a clean and organized community center and office building.
* Coordinate and oversee maintenance and repairs of the facility, including HVAC, plumbing, electrical systems, and general building upkeep.
* Receive shipments and supplies, inventory and equipment lists, and organize the storage room.
* Ensure compliance with safety and environmental regulations, scheduling regular inspections to identify and address potential hazards.
* Assist in managing office space allocations, planning and implementing office layout changes, and coordinating seating arrangements.
* Collaborate with vendors and contractors to obtain quotes, coordinate access to property, and ensure timely completion of projects.
* *Logistics and Coordination* * Assist in planning and coordinating company events, conferences, and meetings.
* Handle logistics such as catering, room setup, and material preparation.
* Work with external vendors to ensure timely delivery of goods and services.
* *Qualifications* * AA or BA in business administration is a plus.
2-3 years experience in a related field or certification in office administration required.
* Attention to detail and problem-solving skills.
* Professional and friendly demeanor.
* Excellent communication and interpersonal abilities.
* Proven experience as an office assistant or in a related administrative role.
* Ability to work independently and collaboratively in a team environment.
* Problem-solving skills and a proactive approach to facility and office-related challenges.
* Knowledge of maintenance processes, and office management.
* Strong organizational and project management skills.
* Proficient in Google Docs, Sheets, and Google G Suite.
*Application Process* If you are a self-motivated individual with a passion for organization and teamwork, we invite you to apply for the Operations Coordinator position.
*Please submit a resume and cover letter by email to *_jobs@thesourcelgbt.
org_*, subject line: Operations Coordinator.
* Please include *two references* who can speak to your work experience.
Please include in your cover letter: ‍1.
Position you are applying for, and any related experience.
2.
Why you want to work with The Source LGBT+ Center.
3.
Why you think LGBTQ+ work is important to our community.
Note: Only shortlisted candidates will be contacted for interviews.
The Source LGBT+ Center is an equal-opportunity employer committed to building a diverse and inclusive workforce.
*Application Deadline: 1/31/2024* *Target Start Date: 3/15/2024 * Job Type: Full-time Pay: $20.
00 - $22.
40 per hour Expected hours: 30 – 40 per week Benefits: * 401(k) * Dental insurance * Employee assistance program * Health insurance * Life insurance * Paid time off * Professional development assistance * Vision insurance Schedule: * 8 hour shift Ability to Relocate: * Visalia, CA 93291: Relocate before starting work (Required) Work Location: In person

• Phone : NA

• Location : 109 NW 2nd Ave, Visalia, CA

• Post ID: 9053650768


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