Corporate Receptionist

Turning Point of Central California, Inc.
was founded in 1970.
For over 50 years now, we have been transforming lives across the state of California.
From Mental Health to Community Corrections, Children’s Services, Housing Programs, Recovery Services, Substance Abuse Disorders & more; we serve people in need.
Our desire is to see individuals reach their full potential, and create lasting change that will stand the test of time.
JOB SUMMARY The Corporate Receptionist reports to the Human Resources Supervisor and is responsible for professionally greeting and assisting clients, visitors and other guests of the organization as they enter the Corporate office lobby by developing and maintaining a welcoming and friendly environment; professionally answer, screen and direct incoming calls; provide administrative support for the corporate office, Board of Directors, Executive and Human Resources teams.
ESSENTIAL JOB RESPONSIBILITIES Greet all incoming staff, Board members and guests in a professional manner by developing and maintaining a welcoming and friendly environment; determine the purpose of each guest visit and direct or escort to the appropriate location; screen guests according to established protocols.
Answer, screen and direct phone calls to the appropriate person in a professional and friendly manner; take messages and follow up with the appropriate Department or Program when needed.
Perform daily office routine of unlocking and locking the entry door, basic supply inventory and ordering, cash receipts, check deposit prep, and other duties as assigned.
Assist with administrative documents including local, state, and federal contract related documents.
Type administrative, reports, memos, letters and other documents using word relevant computer software.
Maintain or coordinate maintenance of all Corporate, Board of Directors, administrative, personnel, Human Resources, and program files as assigned.
Schedule appointments, and maintain calendars for meeting rooms.
Inform relevant personnel of scheduled appointments or deliveries.
Receive mail, documents, packages and courier deliveries, and deliver or distribute items to the appropriate person(s) in a timely manner.
Perform a variety of clerical support tasks both independently and in collaboration with other team members and departments.
Work collaboratively with other team members to ensure paper and electronic filing and recordkeeping are completed in a timely and accurate manner.
Maintain and distribute an accurate Turning Point Agency Contact List per the established schedule.
Produce and distribute policy and procedures manuals, employee handbooks, Administrative Forms, and other items as assigned to various programs and departments; post on SharePoint, Teams, HCMS, etc.
as needed.
Coordinate building & equipment maintenance requests, or ordering repairs as assigned.
Remain flexible and tolerant to changes in workloads and assignments.
Provide excellent customer service while supporting the efforts of the Agency.
Organize work and set priorities to meet established deadlines.
Think and act quickly and efficiently in emergencies.
Drive on Agency business.
Physical presence at the office is required.
ESSENTIAL JOB REQUIREMENTS High School diploma or GED.
Associates degree or bachelor’s degree preferred.
1 - 2years current experience as a receptionist required.
Proven ability to work with a variety of people within the organization and community and Chief Administrative staff.
Proven ability to be highly organized, prioritize work for efficiency, take initiative within the scope of job duties, and consistently communicate status of assigned tasks/projects.
Perform basic mathematical calculations.
Exceptional written and verbal communication, and interpersonal skills.
Must be self-motivated, able to balance multiple priorities, work independently and collaboratively as a team member.
Ability to perform detailed work in a timely manner with accuracy and thoroughness, in an environment with multiple distractions.
Ability to work at a high level of confidentiality.
Ability to think clearly, logically, analyze issues and use good judgment to carry out responsibilities.
Ability to use a keyboard effectively and efficiently.
Intermediate computer skills in Microsoft Word, Excel, Outlook and PowerPoint, Office 365, Teams, Zoom and other communication/meeting platforms.
Possess a valid driver’s license and have access to a dependable means of transportation that is properly insured and operated in accordance with all laws.
Agency insurer authorization is required.
Ability to pass a criminal background check.
Ability to pass a pre-employment drug screen.
COMPANY BENEFITS: Pay Range: Class 98 ($16.
30 – $19.
83/hour) Company paid benefits package including medical, dental, vision, Employee Assistance Program, Pension Fund and many other voluntary benefits Qualified non-profit for the Public Service Loan Forgiveness (PSLF) Program Regular work schedule (Monday through Friday, 8am - 5pm)