Payroll Clerk/Bookkeeper

*_TOIYABE INDIAN HEALTH PROJECT _* *OFFICIAL POSITION DESCRIPTION* *BOOKKEEPER/PAYROLL CLERK * _Program: _ *Fiscal * _Salary: _ *$46,865 – 63,123 * _Supervisor: _ *Controller * _Salary Range: _ *9 * _FLSA Status: _ Exempt Non-Exempt _Position Type: _ *Regular Full-Time * TIHP Board Approved: 3/04/2022 *POSITION DESCRIPTION * Performs a variety of general accounting functions.
Responsible for recording and maintaining all financial transactions, such as purchases, expenses, sales revenue, invoices, and payments.
Will record financial data into general ledgers, which are used to produce the balance sheet and income statement.
*ESSENTIAL DUTIES & RESPONSIBILITIES * * Work in coordination with the Chief Financial Officer (CFO) and Controller.
* Assist in general activities to insure the effective operation of the established accounting system which may involve a narrow range of accounts or encompass the entire system, depending on the nature and level of assignments.
* Ensure pre-assigned grants/contracts and miscellaneous reports required by TIHP are vouchered in detail to facilitate month-end or quarterly-end closings.
* Review expenditures associated with pre-assigned grants/contracts prior to month-end close-outs; prepare, verify, and enter journal vouchers necessary for maintaining accurate information of all pre- assigned grants/contracts, which includes but is not limited to; assisting in maintaining contract awards, modifications, and entries to reconcile actual expenditures to contract billable expenditures.
* Review and reconcile travel advance monthly and any associated liability accounts.
* Review and post “other income” to the accounting system each month, ensuring accuracy and completeness.
* Compile and report provider statistical data monthly.
* Responsible for producing payroll from timesheets/timecards; verifying all data on timesheets/timecards (hours, personal leave, sick leave, etc.
) and creating employee badges.
* Prepares liabilities for payments, i.
e.
Taxes, credit union, pension plan, health insurance, etc.
prepare quarterly payroll tax return and year end W-2’s.
1 | P a g e * Analyze, classify and record transactions; balance, reconcile, adjust or examine accounts; develop or verify accounting data for reports, statements and schedules.
* Assist the assistant fiscal officer and bookkeeper II in general activities to ensure the effective operation of an established accounting system, including learning new accounting systems when implemented.
This may involve a narrow range of accounts or may encompass the entire accounting system of the activity, depending on the nature of level of assignments.
* Back up for disbursement clerk duties such as deposit preparation, banking, mail, answering the telephone, logging checks, etc.
* Perform other job-related duties as assigned.
*REQUIRED EDUCATION, EXPERIENCE, CERTIFICATIONS AND LICENSES: * * High school graduate or equivalent.
* One year of general experience in progressively responsible clerical work which has been demonstrated arithmetic aptitude and ability, accuracy and attention to detail.
* Accounting major with an AA degree or equivalent, or five (5) years of bookkeeping and payroll experience.
* Ability to apply established producers for recording and compiling data.
* Hands on knowledge of computers operations.
* Work cooperatively with the financial staff of the project.
* Must be sensitive and possess an awareness and keen appreciation of Indian traditions, customs, and socioeconomic needs of the Indian community.
* Cardiopulmonary resuscitation (CPR) certified or obtain within three months of hire.
*PREFERRED EDUCATION, EXPERIENCE, CERTIFICATIONS AND LICENSES: * * Additional two years’ experience with fund accounting.
* Bi-Lingual/Spanish Speaking *ALL TIHP EMPLOYEES ARE EXPECTED TO: * * Provide the highest possible level of service to clients.
* Promote teamwork and cooperative effort among employees.
* Abide by all immunization and infection control policies.
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– Position Description Bookkeeper/Payroll Clerk * Maintain safe practices.
* Abide by the current and future TIHP Policies and Procedures, as they may from time to time be updated.
*PHYSICAL DEMANDS: * The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Sitting / Mobility: Approximately 80% of time is spent working at a desk.
Balance of time (approximately 20%) is spent moving around work areas.
Communication: Ability to effectively communicate with co-workers, patients, members of outside agencies, in person, by telephone, and by email.
Vision: Ability to effectively use a computer screen and interpret printed materials, memos, and other appropriate paperwork.
Lifting / Carrying: Ability to occasionally lift and/or move objects weighing no more than 25 pounds.
Stooping / Kneeling: Ability to access files/stock supplies in low cabinets and shelves.
Reaching / Handling: Ability to input information into computer systems and retrieve and work with appropriate paperwork, equipment, and supplies.
Use of standard office equipment, including computer, telephone, calculator, copiers, and fax.
Work is performed in an office/clinic environment; continuous contact with other staff and the public.
*EMPLOYMENT INFORMATION * *INDIAN PREFERENCE*: Preference may be given to qualified Native American Indians according to the Indian Preference Hiring Act, CFR 25 USC 472.
Other than Toiyabe Indian Health Project, Inc.
adheres to all provisions of the Equal Employment Opportunities Act.
*EQUAL OPPORTUNITY EMPLOYER: *TIHP does not discriminate on the basis of race, color, national original, sex, religious preference, age, handicap, marital status, political preference, genetics or membership or non- membership in any employee organization, except as allowed by Federal and/or Tribal Law.
*NOTICE OF DRUG-FREE WORKPLACE ACT REQUIREMENT:* TIHP is committed to maintaining a drug free and alcohol free workplace.
TIHP believes that a healthy, productive workforce free from the effects of drugs is very important to all employees and patients.
Substance abuse is incompatible with the health, safety, efficiency and success of TIHP.
*HIPAA Health Insurance Portability and Accountability: *This act was enacted to deal with these main areas with regard to patient information.
Uses and Disclosures for Treatment, Payment, and Health Care Operations (45 CFR 164.
506) are also covered under this act.
HIPAA * Security of Private Health Information * Standards of Electronic Transactions * Privacy of individually identifiable health information * Ready access to treatment and efficient payment for health care, both of which require use and disclosure of protected health information, are essential to the effective operation of the health care system.
In addition, certain health care operations—such as administrative, financial, legal, and quality improvement activities—conducted by or for health care providers and health plans, are essential to support treatment and payment.
*DRIVING RECORD: *Employees must have a valid Driver License and be insurable under THIP’s vehicle insurance program.
*BACKGROUND CHECKS:* All employees must be able to pass a background check per Toiyabe's Background Check Policy.
*_Toiyabe Indian Health Project is an At-Will Employer.
Either the employee or TIHP can terminate the employment at will, without advance notice, at any time, with or without cause.
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– Position Description Bookkeeper/Payroll Clerk *EMPLOYEE RECEIPT AND ACKNOWLEDGEMENT * I have received a copy of this approved position description.
The job duties, elements, responsibilities, skills, functions, experience, educational factors and the requirements and conditions listed in this job description are representative only and not exhaustive of the tasks that an employee may be required to perform.
The Board of Directors reserves the right to revise this job description at any time and to require employees to perform other tasks as circumstances or conditions of its business, competitive considerations, or work environment change.
I have discussed any questions I may have about this position description prior to signing this form.
Employee Signature: Date: Supervisor Signature: Date: HR Representative Signature: Date: *_This acknowledgment will be placed in the employee’s personnel file and copy given to employee.
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– Position Description Bookkeeper/Payroll Clerk Job Type: Full-time Pay: $46,865.
00 - $63,123.
00 per year Benefits: * 401(k) * Dental insurance * Health insurance * Paid time off Experience level: * 2 years Physical setting: * Office Schedule: * Monday to Friday Work Location: In person